Current Vacancies
Job Vacancy: Senior Property Officer
Location: Camelot Village, Hopewell, Discovery Bay, St. Ann
Employer: Camelot Village Homeowners Association (Phases 2–5)
About Us
Camelot Village Homeowners Association (HOA) is a gated residential community of 631 single-family homes in St. Ann. We are seeking a highly competent and experienced Senior Property Officer to oversee the operational and administrative management of our vibrant neighborhood.
Position Overview
The Senior Property Officer will work closely with the HOA Executive Board to ensure the efficient management of community standards, financial operations, vendor contracts, and administrative functions. This role is responsible for supervising all employees and contractors of the HOA and ensuring the proper stewardship of the HOA's tangible and intangible assets, including tools, office equipment, and proprietary information. The ideal candidate will play a pivotal role in maintaining community harmony and achieving strategic objectives.
Key Responsibilities
Community Management
- Act as the primary point of contact for residents, addressing concerns, complaints, and recommendations.
- Enforce HOA bylaws, rules, and restrictive covenants to maintain community standards.
- Plan and oversee community events, activities, security, and safety initiatives, including disaster preparedness.
Administrative Duties
- Maintain accurate records, including homeowner databases, meeting minutes, vendor contracts, and official correspondence.
- Distribute newsletters and manage HOA communications.
- Facilitate board elections and ensure compliance with governing bylaws and regulations.
Financial Oversight
- Oversee the collection of maintenance fees and delinquency accounts, ensuring accurate accounting and reporting.
- Assist in budget preparation, financial audits, and reporting.
- Monitor reserve accounts and oversee expenditures in line with the approved budget.
Vendor and Contract Management
- Negotiate and manage contracts with service providers, including landscaping, security, waste management, and pest control.
- Oversee the maintenance and repair of common areas, community infrastructure, and amenities.
- Monitor vendor performance to ensure quality and contract compliance.
Asset and Resource Management
- Be responsible for safeguarding and maintaining HOA tangible and intangible assets, such as tools, office equipment, and proprietary information.
- Supervise all employees and contractors of the HOA, ensuring compliance with established policies and standards.
Compliance and Reporting
- Stay updated on Jamaican property laws and regulations affecting HOA operations, advising the Board as necessary.
- Ensure insurance coverage for community assets, and facilitate renewals or updates.
- Prepare monthly reports for the HOA Board and participate in monthly Executive Board meetings.
Qualifications
Education & Experience
- Bachelor's degree in Business Administration, Estate Management, Land Economy and Valuation Surveying, or a related field.
- At least 5 years of property management experience, including 2+ years in a senior role.
- Experience managing residential strata or gated residential communities.
Skills & Competencies
- Strong leadership and organizational skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office and accounting software.
- General accounting knowledge and experience with budget management.
- Effective problem-solving, conflict resolution and mediation skills.
Additional Requirements
- Knowledge of Jamaican property laws, including restrictive covenants.
- Flexible and adaptable, with the ability to handle multiple priorities.
- Must own a reliable motor vehicle for site visits and inspections.
Details & Apply
To apply, please submit your cover letter, resume, and at least two professional references to camelotv.hoa@gmail.com by Tuesday, December 3, 2024.